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Distromotion Admin Docs

Export Data

The Export Data page empowers administrators to extract various datasets from the platform. This functionality is critical for maintaining operational integrity, performing analyses, ensuring compliance, and generating reports. Effective use of data exports helps in proactive platform management and strategic decision-making.

Overview

The Export Data Management page provides administrators with an overview of files generated for various YouTube MCN, Rights Administration, and YouTube OAC activities. It allows admin to regenerate files and download export data.

Available Data Exports

  1. YouTube MCN
  2. Rights Administration
  3. YouTube OAC

1. YouTube MCN

The YouTube MCN page lists all the export files generated for multi-channel network activities. admin can view details, download files, and regenerate them if needed.

Fields

  • ID: Unique identifier for the file.
  • Details: Provides a detailed view of the specific file.
  • Entity Count: Number of entities involved in the export.
  • File Type: Indicates whether the file was generated automatically (Auto) or regenerated by a user (Regenerated).
  • Export File: Allows downloading the generated file.
  • Created: Date when the file was initially created.
  • Regenerated / Updated: The last date when the file was regenerated or updated.
  • Action: Button to regenerate the file. Once clicked, the file type changes from Auto to Regenerated.

Exports are Automatically generated every 15 day of the month and at the last day of that month

2. Rights Administration

The Rights Administration page manages export data related to copyright and rights administration reports. This interface allows administrators to filter rights administration transactions based on date. Admin can export data between selected time period.

Fields

  • ID: Unique identifier for the report.
  • Username: The user associated with the report.
  • Status: Current status of the report generation.
  • Linked Entity: The entity linked to the report.
  • Release Data: Release date of the content associated with the report.
  • Export Data: Allows downloading the rights administration report.

3. YouTube OAC

The YouTube OAC page tracks export data for Official Artist Channels (OAC).

Fields

  • ID: Unique identifier for the OAC export file.
  • Details: Provides a detailed view of the file.
  • Entity Count: Number of entities included in the OAC export.
  • File Type: Specifies if the file is generated automatically (Auto) or regenerated by a user (Regenerated).
  • Export File: Allows downloading the export file.
  • Created: Date when the file was initially created.
  • Regenerated / Updated: The date the file was last regenerated or updated.
  • Action: Button to regenerate the file, changing the file type to Regenerated.

Exports are Automatically generated every 15 day of the month and at the last day of that month

How to Export Data

  • Search and Filter: admin can filter requests using the search bar to locate specific export files.
  • Sorting: Files can be sorted by ID, entity count, file type, creation date, and regeneration date.
  • Regenerate Action: Clicking the Regenerate button on any file will change its file type from Auto to Regenerated, and update the regeneration date.
  • Download Export Files: Export files can be downloaded directly from the table under the Export File column.

Use Cases

Data exports can be used for various purposes, including:

  • Financial Reconciliation: Ensuring that all financial data aligns between systems.
  • User Activity Audit: Reviewing user activities for compliance and security.
  • Content Catalog Backup: Keeping a secure backup of all content metadata and links.

Admin’s Role in Data Export

As an administrator, your responsibilities regarding data export include:

  • Understanding Data Needs: Identifying what data needs to be exported for various purposes (e.g., financial reconciliation, user activity audit, content catalog backup).
  • Scheduling & Regularity: Establishing a routine for regular data exports, especially for critical datasets, to ensure up-to-date backups and continuous monitoring.
  • Ensuring Data Integrity Post-Export: While the system ensures integrity during export, verifying that the exported files are complete and usable for their intended purpose is good practice.
  • Secure Handling of Exported Data: Implementing and enforcing policies for the secure storage and access of exported data, given its potentially sensitive nature.
  • Liaison for Custom Export Needs: If specific data views or formats are required that are not available by default, you may need to communicate these requirements to the development team.

Understanding the available export options and their implications allows you to leverage data effectively for robust platform administration.

Important Considerations

When using the Export Data Management page, keep in mind:

  • Data exports can contain sensitive information. Handle all exported data, especially personally identifiable information (PII), with care.
  • Regularly review and update your data export schedules and procedures to adapt to any changes in operational needs or compliance requirements.
  • Utilize the exported data responsibly, ensuring it is used solely for the purposes intended and in compliance with all relevant policies and regulations.